Payroll Service

Payroll Services

Payroll services in the UK are designed to help businesses manage employee payments, tax deductions, and compliance with local employment laws. Outsourcing payroll to a professional service provider ensures that companies meet their legal obligations and avoid penalties for errors in processing wages.

We ensure every client has a tailored payroll management in place to suit their individual requirements. We can help you reduce your workload by operating as your payroll management system.

New payroll process with FZCO Accountants is straightforward and we will manage the entire process to used online payroll software.

Most companies need their PAYE (pay as you earn) scheme registration. Even if they only have one employee. PAYE is HMRC’s way of collecting income tax and National Insurance from employees. This can apply for online via www.gov.uk. It can take up to 5 working days to get your employer PAYE reference number and you must be registered before the first payday.

Once registered as an employer. You can either set up and run payroll yourself using payroll software, or pay a payroll services provider to do it for you.

A full payroll service is offered including:-

• Employee Payments: Calculating and processing employee salaries, hourly wages, and bonuses, including any overtime.
• Tax Deductions: Ensuring the correct amount of income tax and National Insurance contributions (NIC) are deducted from each employee’s pay, based on their earnings and tax code.
• Payslips: Generating and providing payslips that show all deductions and the final amount paid.
• Statutory Deductions: Handling statutory deductions such as pension contributions, student loan repayments, and maternity or paternity pay.
• RTI (Real Time Information) Filing: Submitting payroll information to HMRC in real-time, ensuring that all tax and National Insurance details are sent directly to HMRC for reporting.
• Year-End Processing: Preparing P60 forms at the end of each tax year and submitting necessary documents to HMRC.
• Compliance: Ensuring adherence to UK payroll laws, including Minimum Wage Regulations, Auto Enrolment for pensions, and any changes in tax rates or legislation.
• Pension Contributions: Calculating and managing automatic enrolment for pensions, which all employers must comply with under UK law.

There are also additional payroll service,

• Auto-enrolment
• Pension Auto Enrolment Compliant
• Full Payroll Service Set Up
• Weekly, Fortnightly, Four-Weekly or Monthly Payroll Calculations
• Payroll Summary report detailing totals for gross pay, deductions, additions and net pay
• Employee earnings summary report listing employee’s gross and net pay, itemising all adjustments
• Detailed and manage payroll for each employee posted or emailed to you (in HTML or PDF formats)
• Registration of New Employees with the HMRC payroll.
• P45 & P46 Administration for New and Departing Employees
• Sick Pay Calculations
• Maternity PAYE Calculation
• Paternity PAYE Calculation
• A Student Loan Deductions
• Redundancy, Statutory Redundancy Paye Calculation
• Directors Pay, compliance with the Special NI Rules
• Save As You Earn
• Give As You Earn
• Childcare Deductions
• Pensions
• Child Maintenance Orders
• Employment allowance
• Attachments to earnings and similar calculated (court orders, child maintenance, council tax)
• Holiday Pay
• BACS service for payment to employees
• P32 (monthly report of PAYE and NIC Liability)
• Taxable benefits and forms P11D
• CIS payments calculated and administered – Monthly Online
• End of year administration including P60’s

Note that you will still be responsible for collecting and keeping employee records. You are legally responsible for compliance with payroll number. Even if you are outsourcing payroll. Employers Liability Insurance is another legal requirement if your business employs one or more people. There is a daily fine if you don’t have it in place.

Other employer obligations

New employees are entitle to a written statement of employment within two months of the initial hiring. Including terms and conditions of employment, wages, and a discussion of pensions, sick pay, absence, holiday pay, net pay, total hours and other common issues. 

There is no law determining the length of a probationary period. Though it is typical for a probationary period to last no longer than six months (or three months when an employee is moving to a new post internally). 

Many UK businesses, especially small and medium-sized enterprises, choose to outsource payroll to reduce the risk of errors and ensure they remain compliant with ever-changing tax laws and regulations. If you are looking for a payroll service, it is important to select a provider that understands your business needs and can offer secure, timely processing.